Organizing Your Business for Future Success!
Every day is a day for growth and in the past few days we’ve completed lots of tasks to ensure our company’s successful development! After a few days’ work and meetings, we finalized the Organization Chart for M. Colleen Wietmarschen Co.
One of the biggest mistakes that small businesses make is they do not have a clear sense of responsibilities for each person in their company. By creating an Organization Chart you can avoid confusion and miscommunication moving forward.
To start, I thought about all the services we provide to our customers and the daily tasks of running the company so we stay organized, such as payroll and marketing. From there, I established branches of our company that deal with each area. For example, I set up a finance branch, a project branch, a marketing branch, and a human relations branch.
All the branches have different roles so it only made sense to have a President. The President deals with the day-to-day operations of the business and keeps the company on the correct path. Next, I added an Owner role above the President. The Owner works closely with the President but not necessarily in the daily operations; however, the Owner guides the company through other processes such as directing the company towards its vision and mission.
Under each branch there are different roles that need to be filled. You can’t just have a payroll department if you don’t have an accounts receivable department. So then I filled in each department with roles that need to be met in order to make each department function as a complete unit. For example, under the Vice President of Operations I listed that there needs to be a Project Manager. The Project Manager cannot complete all the tasks by themselves so underneath them I listed Team Member, i.e., writer, graphic designer, web designer, etc. I followed suit with the other branches as well.
By setting up these branches I clearly delineated where responsibilities fell. Now you may be telling yourself that you are too small of a company and you don’t need this. I will tell you that every company needs this. It clearly defines what each person needs to do and it allows your company to grow within a clearly defined structure. It is true that in the beginning you might have one person filling two or three roles, maybe even more, but as you grow, duties are in place so others can easily step into a predefined role.
After the chart was created, I saw what jobs were within the structure and needed to be filled. We had a meeting to discuss the job description for each position. This further clarified the responsibilities each person is required to complete. Again, in the beginning you might have to fill multiple roles with the same person but as your company grows and you add employees (or subcontractors) their duties are easily identified.
Do you have an organizational chart in place? If not, can you see how this tool can be a great asset for your company’s success!
Peter M. Wietmarschen
[author] [author_image timthumb=’on’]http://yourliteraryprose.com/wp-content/uploads/2015/07/Pete-sax-2014-4-use.jpg[/author_image] [author_info]Peter, a 2014 graduate of Morehead State University’s Caudill College of Arts, Humanities, and Social Sciences, earned a Bachelor of Arts in Music. He strives to express his thoughts and ideas in a creative and professional manner. Peter is our Vice President of Operations and Marketing and a contributing writer on our site. He enjoys writing blogs which provide helpful information to readers as well as general business practices and more! [/author_info] [/author]